Run your fruit season from one trip sheet

Depots, empties out, full bins back, weighbridge tickets and the weekly invoice to the factory. Built for fruit-bin hauliers in the Western Cape, and it still runs your general freight.

Start your free trial

The Lotus dashboard during a fruit season: today's trips, bins and recent deliveries

Still reconciling weighbridge tickets in a spreadsheet?

Tickets that don't match

The factory's statement says 8 820 kg; the driver's note says 40 bins. Which one do you invoice?

Loads that never get invoiced

A delivered load slips through the spreadsheet and the money never comes in.

Nobody knows where the empties are

Depots run out of bins while a truck carries empties the wrong way.

A season in four steps

1
Empties out
Dispatch a round trip: the truck takes empty bins from the factory to the depot.
2
Full bins back
The depot clerk scans the trip sheet and records the bins loaded, no login needed.
3
Weighbridge ticket
The weighbridge records weigh in, weigh out and the ticket number; the rate per ton is worked out for you.
4
Weekly invoice
Generate the invoice from delivered loads, one line per ticket, VAT when you're registered, PDF emailed to the factory.

Trip sheets & capture

Trip sheet and QR capture, no accounts

Print an A4 trip sheet with a QR code for every leg
Depot staff, drivers and the weighbridge scan it to record loading, the ticket and delivery
Every capture is a timeline entry with a name and a time; the office can lock a load or issue a new code

A phone showing the capture page of a trip sheet: the load, its loading entry and the weighbridge form

Reports

Bins and tons, per customer, depot and truck

Customer summary by week: trips, bins, net tons, invoiced and uninvoiced
Empties in versus full bins out, per depot
The weighbridge ticket list as CSV, ready to compare with the factory's statement

The weighbridge tickets report for last week with ticket numbers, bins and net tons

Invoicing

Invoices from delivered loads

One line per load with the ticket number and net tons
VAT at 15% when you're registered, your bank details on the PDF
Email the PDF to the factory's accounts address in one click

An invoice to the factory with one line per weighbridge ticket and the totals

Fleet & licence disks

Know every truck you run, including your subcontractors'.

Keep your own and subcontracted trucks in one fleet list
Record licence disk numbers and expiry dates
See at a glance which disks are expiring or already expired

The trucks list with registrations and licence disk expiry badges

Subcontractors

Work with other hauliers without losing track.

Add a subcontracting company or a single owner-driver
Keep contracts with per-load, per-km or monthly rates
Link their trucks and drivers to the loads they carry

A subcontractor with contract rates and linked trucks

How it works

1
Try the demo
Click around a real-looking transport company. No sign-up, nothing to install.
2
Start your 30-day free trial
Ask us for an account and we'll set it up with you.
3
Import and run your first trip
Import your trucks, drivers, depots and customers from a spreadsheet, print a trip sheet and go.

Simple pricing in rand

Pick a plan by the number of trucks you run. Every feature is included.

Starter

R999/month

Up to 5 trucks

For owner-operators and small fleets getting off spreadsheets.

Customers, depots and season rate cards
Trip sheets with QR capture
Loads, bins and weighbridge tickets
Invoices from loads and season reports
Fleet, licence disks and subcontractors
Unlimited users

Choose Starter

Growth

Pro

R5,999/month

Up to 50 trucks

For established operators with a full dispatch team.

Customers, depots and season rate cards
Trip sheets with QR capture
Loads, bins and weighbridge tickets
Invoices from loads and season reports
Fleet, licence disks and subcontractors
Unlimited users

Choose Pro

Season plan

Pause for the off-season, ask us

For transporters who stop between seasons.

Ask about the Season plan

Extra trucks R120/month each. Every plan starts with a 30-day free trial.

Questions

Do I need to install anything?

No. Lotus runs in your web browser on a computer, tablet or phone.

Do depot staff or the factory need an account?

No. They scan the QR code on the printed trip sheet with a phone camera and record loading, the weighbridge ticket or delivery. Only your office signs in.

Can I include my subcontractors' trucks and drivers?

Yes. Add each subcontractor as a company or an owner-driver, link their trucks and drivers, and assign them to loads like your own.

Is my company's data private?

Yes. Each company's data is kept separate in the database, and only the people you invite can sign in to your company.

What happens after the free trial?

After 30 days choose a plan to keep going. If you don't, Lotus becomes read-only until you do, and nothing is deleted.

Can I try it without talking to anyone?

Yes. Click "Try the demo" and you're inside a sample transport company straight away. Your changes are private to you.

Talk to us

Ask a question, start your free trial, choose a plan or ask about the Season plan. We reply within one business day.